Account Payable Officer

Full Time
Sydney NSW
Posted 7 days ago
Job description
Job no: 498994
Work type: full time
Location: Sydney
Categories: Accounts Payable, Accounts Receivable, Assistant Accountants

Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years.

Avant now represents 80,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and practice needs. Building on this heritage, our vision is to be the most trusted professional partner in supporting doctors throughout their lives and careers.

As a mutual organisation, owned by members and run purely for their benefit, our members are at the centre of all we do. As well as providing products and services to our member, we play a broader community role by advocating for improvements in the healthcare system and in quality, safety and professionalism in medicine, through delivering education and research activities.

About the role

The purpose of this role is to assist in providing a streamlined Accounts Payable function through the accurate and timely payments of external bills, refunds to members and staff personal expenses claims.

This role is tasked with the responsibility in ensuring that external bills, refunds to members and staff personal expenses claims are processed promptly and accurately in accordance with company’s payment terms and policy. Also, ensures that the Delegated Authority Limit is adhered to and followed in approving invoices for payment.

Key Accountabilities

Ensure that invoices are process accurately and promptly:

  • Timely and accurate checking and approval of Claims invoice ids in Aurora.
  • Processing of Preapproved invoices in Dynamics AX in line with the company policy – correctly coded and authorized in accordance with the delegated authority.
  • Processing of AMEX Corporate Card, AMEX Business Travel and Cabcharge.
  • Accurate and timely checking and approval of IP invoices in SharePoint.
  • Enter Prepaid Claims expenses in Aurora in a timely fashion.

Assist with the weekly EFT and Cheque payment runs:

  • Create payment journal proposals.
  • Check that the bank details of all vendors in the payment proposal report, matches the bank details of the corresponding vendor account in AX against the physical invoice.
  • Release cheques and EFT remittance advices the day after the payment run.

Handle account queries, both internal & external:

  • Reconcile statements on a monthly basis (request statements from key suppliers).
  • Request copies of any outstanding invoices and follow up to ensure they are paid in the next payment run.

General departmental administration:

  • Opening and sorting mail
  • Ensures that all filling are done in a timely manner for easy access/retrieval.
  • Ensures Membership and general banking are attended to on a weekly basis or as required.

Provide professional input into the definition and achievement of the department’s plans, goals and objectives:

  • Professional knowledge maintained
  • Input and assistance provided in the development and implementation of departmental business plans
  • Professional ethics and standards maintained
  • Assistance given to other members

To be successful you will have:

  • Tertiary qualifications in Accounting / Finance
  • Successful track record in a high volume environment
  • 2-3 years working experience in Accounts Payable .
  • High volume data entry.


  • Insurance background
  • Knowledge of Microsoft Dynamics software and MS Office
  • Ability to meet deadlines
  • Strong customer service skills
  • Good communications and interpersonal skills
  • Ability to work as part of the team

Why work at Avant?

At Avant, our people are the centre of everything we do for our members. We offer a range of benefits and opportunities to enable you to make a difference, learn, and grow in your career.
Discount of 25% on Private Health Insurance, free Salary Continuance Insurance and free Travel Insurance
We value our people by offering an inclusive workplace with flexible work, career development and internal mobility opportunities. Our flexible working arrangements are designed to enable genuine work-life balance.

Your development is our priority and we have a variety of learning and development programs that will support you in your career.
Employee Referral Program which rewards $5000
We offer support to our people via Employee Assistance Program (EAP), Health and Wellbeing programs, Tertiary Education Sponsorship and Support.

We have a diverse and connected work environment where your contribution and ideas will be valued and respected and make a real difference to the lives of others.

For further information, please contact our Careers team at [email protected]

Please note: Avant Mutual is a vaccinated employer. Prior to the commencement of your employment by Avant, you are required to be fully vaccinated against the Covid-19 virus or have a medical certificate stating that you cannot receive a Covid-19 vaccination for valid medical reasons

Advertised: 12 Jul 2022 AUS Eastern Standard Time
Applications close:

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