Account Payable Officer

Full Time
Melbourne VIC
Posted 2 days ago
Job description

Creative global design studio | Open culture | Award-winning workplaces

About us

With nine design studios spread around the world, chances are you’ve seen our work before.

We work across architecture, landscape architecture, interior design and urban design - a rich multi-disciplinary mix of skills and perspectives that unlocks the economic, social and cultural value of projects.

We combine our creative design expertise with capabilities in strategy, research, technology and experience design, and we regularly collaborate with experts and partners from further afield.

Through our work, we're trying to build a more inclusive, sustainable future for communities - and create a more socially and ecologically resilient world.

About the team

Our Finance team is responsible for managing our ongoing financial health and performance. They tirelessly fine-tune the financial systems and processes that keep our practice running smoothly so our talented designers and strategists can keep doing what they do best – creating places people love.

About the role

We are looking for a Finance Assistant to join our Group Finance team located in our Melbourne studio. Working directly with each of the Studio Accountants and Senior Financial Accountant, you will help to ensure the accurate and timely entry of vendor invoices into the Accounts Payable ledger of the finance system, supporting the Group, Melbourne and Brisbane studios.

  • Review invoices for appropriate levels of approval authority and required AX coding dimensions prior to processing;
  • Processing of Group, Melbourne and Brisbane vendor invoices across the Australian group of companies;
  • Process and review employee expense claims in our expense management system Fraedom;
  • Set-up weekly payment runs for approval;
  • Preparation of Telegraphic Transfers for overseas payments as and when directed;
  • Processing of the American Express card for the Managing Director, CFO and Melbourne and Brisbane studios;
  • Maintain Melbourne petty cash;
  • Reconcile outstanding creditors to creditor statements;
  • Manage telephone queries from creditors;
  • Maintenance and timely updates to creditor account details;
  • Run month end creditor reports;
  • Process access requests for timesheets;
  • Ensuring timely completion of studio timesheets;
  • Assisting with analysis as required.

About you

You have a minimum of 3 years’ experience in a similar role, preferably including exposure to international markets. Ideally you have also worked in construction / design industry or professional services organisation that has had exposure to timesheet usage, however this is not essential.

You will have also used a medium to large ERP accounting and reporting systems (Hassell currently uses Microsoft Dynamics AX2012). You have intermediate Excel skills and are familiar and comfortable with the Microsoft family of products (Word, Outlook, Teams etc.).

You are self-motivated, work effectively in both autonomous and group environments, taking pride and ownership in work you deliver and consistently striving for excellence / improvement.

Why Hassell?

We value diversity, employing people across a number of regions, representing many different cultures and ethnic backgrounds. Our team has access to a range of benefits to support development and wellbeing:

_Creative studio working environment

_Inter-studio transfer opportunities

_Development and training including access to an online training program

_Wellbeing benefits

_Flexible start and finish times, part time and job share arrangements

_Professional memberships

_Study assistance

Apply now

We’re a fast-paced and proactive practice so we don’t wait until applications close to review them. Submit your application as soon as possible for the best chance to land your ultimate job.

Hassell is an Equal Opportunity Employer.

We will not accept speculative candidates via agencies or third parties.

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