Executive Assistant

Full Time
Sydney NSW 2000
$45 - $50 an hour
Posted 6 days ago
Job description
  • Based in the CBD
  • 8 Month Contract starting Mid-September
  • $45-$50 per hour + super

This premier global investment bank is looking for a high-energy Executive Assistant to work with another EA to support 12-15 staff.
  • Based in the CBD
  • 8 Month Contract starting Mid-September
  • $45-$50 per hour + super
About the role:

This premier global investment bank has a presence in over 50 global locations and delivers a full range of advice and products to it's clients. Combining wealth management, asset management and investment banking this highly regarded firm consistently outperforms it's competitors locally and internationally.

This role will also play a key role in organising and preparing for global management meetings. This is a face-paced, high demand role and will take flexibility and teamwork to manage the needs of the stakeholders, and extended team when needed, and demonstrate initiative beyond the general scope of the role.

Other responsibilities include:
  • Extensive diary/email/calendar management and meeting organisation
  • Ensuring the stakeholders are prepared for all engagements, meetings and necessary deadlines
  • Management of all travel needs and booking
  • Document preparation for all meetings board arrangements, including presentations
  • Liaising with clients and other senior stakeholders in the business
  • Processing invoices, expenses and credit cards
  • Maintaining and developing the filing system
  • Other ad-hoc admin tasks as required
About you:
  • At least 5 years’ experience in an Executive Assistant role supporting multiple senior level stakeholders
  • Understanding of the trading sector clients
  • Experience working in a fast-paced corporate organisation, preferably Financial Services, is desirable
  • "Can do" and proactive approach with a willingness to accept tasks outside the general scope of duties
  • Strong organisational skills and ability to plan and prioritise effectively
  • Excellent written and verbal communication skills
  • Professional and personable approach and ability to build strong and friendly working relationships
  • Comfortable working autonomously
  • Demonstrates flexibility and willingness to adjust priorities when necessary
  • Excellent level of technical ability in Microsoft Office, including Outlook, Word, Excel and PowerPoint
The client is keen to interview immediately so please APPLY NOW or call Ella Fergusson on 0433 683 354 or email at [email protected]

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