Personal Assistant

Full Time
Sydney NSW
Posted 7 days ago
Job description
Job no: 499029
Work type: full time
Location: Sydney
Categories: Law Clerks and Paralegals, Legal Secretaries

Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years. It was established by a small group of doctors in 1893, who wanted to “protect themselves from actions arising out of the practice of medicine”.

Avant now represents 80,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and practice needs. Building on this heritage, our vision is to be the most trusted professional partner in supporting doctors throughout their lives and careers.

We are now seeking a Personal Assistant to support our NSW legal team in a permanent, full time opportunity.

This role provides quality administrative support to Avant Law solicitors, including assisting to prepare legal documentation, drafting correspondence, maintaining legal files in an electronic environment, preparing briefs to experts and counsel and maintaining legal databases.

Key responsibilities for this role include:

  • Assist a team of Solicitors by providing legal administrative support, including
  • Answering phones and being a point of contact for Avant members
  • Calendar management, including making appointments and coordinating meetings
  • Filing and scanning
  • Sorting and distributing mail
  • Preparing outgoing mail and collating attachments
  • Overflow typing as required, prepare correspondence, legal documents and other documents in relation to claims against members and other requests for assistance
  • Reconciliation of credit card statements, process third party accounts payable invoices and process Avant Law invoices

The successful applicant will have:

  • Previous demonstrated experience in an administrative position in a legal environment (some paralegal experience desirable);
  • Exceptional communication and interpersonal skills;
  • The ability to be flexible/adaptable, balance multiple priorities, meet deadlines and show superior attention to detail;
  • Be a team player who works collaboratively to ensure work is completed;
  • Advanced level of competence in Microsoft Word, Outlook and Adobe Acrobat or similar and intermediate level of competence in Excel and PowerPoint;
  • Experience in preparing and maintaining legal files (preferably in an electronic environment).
  • The ideal candidate will be highly organized, proactive and efficient with great technical skills and a real passion for providing exceptional support.
  • Preferably, completion of at least one (1) year of a law degree or equivalent

Why work at Avant?

At Avant, our people are the centre of everything we do for our members. We offer a range of benefits and opportunities to enable you to make a difference, learn, and grow in your career.

  • Discount of 25% on Private Health Insurance, free Salary Continuance Insurance and free Travel Insurance
  • We value our people by offering an inclusive workplace with flexible work, career development and internal mobility opportunities. Our flexible working arrangements are designed to enable genuine work-life balance.
  • Your development is our priority and we have a variety of learning and development programs that will support you in your career.
  • Employee Referral Program which rewards $5000
  • We offer support to our people via Employee Assistance Program (EAP), Health and Wellbeing programs, Tertiary Education Sponsorship and Support.
  • We have a diverse and connected work environment where your contribution and ideas will be valued and respected and make a real difference to the lives of others.

Please note: Avant Mutual is a vaccinated employer. Prior to the commencement of your employment by Avant, you are required to be fully vaccinated against the Covid-19 virus or have a medical certificate stating that you cannot receive a Covid-19 vaccination for valid medical reasons.


Advertised: 29 Jul 2022 AUS Eastern Standard Time
Applications close: 23 Aug 2022 AUS Eastern Standard Time

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