Job descriptionAccountabilities include: - Provide administrative support services including data base administration, word processing, office logistics support (purchasing of office supplies, bookings, and minor equipment), correspondence tracking, file management and electronic mail.- Communicate with various levels of management, the general public, industry, senior executives from public and private organisations and divisional staff on a wide range of issues.- Carefully analyse enquiries or requests from internal and external stakeholders, and research, determine and take appropriate action on behalf of the Project Manager.- Proactively manage diary requirements of the Project Manager to enable efficient use of time. Schedule, organise and attend meetings, seminars and conferences and co-ordinate all necessary administrative support for such meetings. Take notes and prepare minutes for distribution if required.- Monitor, maintain, update and progress correspondence and related filing systems to ensure deadlines are met and results are consistent with government and departmental standards.- Manage travel related requirements including accommodation bookings, car hire, air travel and taxi vouchers.- Provide accurate and effective support to the section of routine administrative processes for Human Resources, Finance, Procurement and other business requirements as required with a focus on completion of activities within required timeframes.- Provide records management support and guidance to section staff as required.- Participate in capability development activities required to perform efficiently and effectively in the role, and assist other team members to develop new capabilities when required.- Participation in and contribution to the Administration Support Network.- Other accountabilities and tasks as reasonably directed.Applications to remain current for 12 months.Job Ad Reference: QLD/438710/22Closing Date: Wednesday, 31 August 2022This work is licensed under a Creative Commons Attribution 3.0 Australia License.
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